Master Data: Warehouse

Warehouse represents the stock location structure used by transactions and reports. Depending on company settings, it can be a simple warehouse list or a two-level Warehouse Group -> Location structure.

When to Use Warehouses

Use warehouses when stock must be separated by physical responsibility or storage area. A warehouse can be a main warehouse, branch store, room, quarantine area, or staging area.

Warehouse Group and Location

If Enable Warehouse Grouping is active in Company Settings, KartuStok separates the location structure into two levels:

Level	Use It For	Example
Warehouse Group	The parent warehouse, branch, site, or large operational area.	Bandung Branch, Jakarta DC, Production Area.
Location	The detailed stock location inside the group.	Main Storage, Return Area, Staging Area, Rack A.

Example structure:

Warehouse Group	Locations
Bandung Branch	Main Storage, Return Area, Staging Area
Jakarta Branch	Main Storage, Display Area

Use a simple warehouse list when the company only needs one level, for example Main Warehouse and Branch Warehouse. Use Warehouse Grouping when the same location names can appear under different branches, or when reports must roll stock up by branch/site.

Important: Warehouse Group controls how users choose locations in transactions and reports. It is not the same as user access. Access is still controlled from Roles & Permissions.

Menu Location and Access

Open Master Data -> Warehouse. Create, update, delete, and import actions depend on warehouse permissions.

Field Guide

Field	Meaning	Recommended Practice
Name	Warehouse group or location name shown to users.	Use operational names such as Bandung Branch, Main Storage, or Store Room A.
Description	Optional note about the location.	Use it for address, room, shelf, or operational notes.
Disallow Negative	Prevents stock in the warehouse from going below zero when active.	Use it for controlled warehouses.
Status	Whether the warehouse can be selected.	Deactivate closed locations instead of deleting them.

Create a Warehouse

1. Open Master Data -> Warehouse.
2. Select Create Warehouse.
3. If Warehouse Grouping is active, choose or create the related Warehouse Group first.
4. Fill location name and description.
5. Decide whether negative stock should be disallowed.
6. Save.
7. Use the warehouse in Receipt, Issue, Move, Adjustment, Stock Transformation, and reports.

Operational Examples

Scenario	Suggested Warehouse Setup	Why
One main warehouse	Simple warehouse list: Main Warehouse.	Simple stock control.
Branch stock	Warehouse Groups: Bandung Branch, Jakarta Branch; Locations: Main Storage, Return Area.	Reports can compare stock by branch and still show detail by location.
Quality hold process	Locations: Receiving, QC Hold, Available Stock.	Receipt can land in receiving/hold before available stock.
Delivery staging	Locations: Picking Area, Staging Area.	Move can track goods prepared before shipment.

Warehouse and Minimum Stock

If the company uses warehouse-level minimum stock, each simple warehouse, detailed Location, or Warehouse Group can have its own minimum quantity per item depending on Warehouse Grouping and the selected minimum stock mode. Set the mode in Company Settings before maintaining warehouse minimum stock data.

When the Location-level mode is active, warehouse pages also provide minimum stock maintenance for the detailed Location. When Warehouse Group-level mode is active, minimum stock is maintained against the Warehouse Group.

Warehouse and User Defaults

Users can have a default warehouse. This helps forms open with the expected warehouse context and reduces input mistakes.

Default Warehouse only preselects a value. It does not grant access. Use Roles & Permissions to control which warehouses or locations a user may access.

Common Problems

Problem	Fix
Warehouse is not selectable	Confirm it is active and the user has access.
Location list is empty after choosing a Warehouse Group	Confirm locations exist inside that Warehouse Group and are active.
Minimum stock report is empty	Confirm minimum quantity exists for that warehouse.
Delete fails	The warehouse may already have stock history. Deactivate it instead.